NH/TSV/Cont/MC-160/NIT-1049/2025-26/311                                                                           Dated: 25/11/2025
 
SECTION-0: NOTICE INVITING E-TENDER (NIT)
(Domestic Open Competitive Bidding)
 
Online electronic bids (e-tenders) under two cover system are invited on behalf of NHPC Limited (A Public Sector Enterprise of the Government of India) from domestic bidders registered in India.
 
Description of work: “Comprehensive Annual Maintenance Contract (CMAC) of Chiller Unit#II (One nos.) & Packaged ACs# II & III (Two nos.) installed in Power House for a period of Two Years”            
 
Tender Specification No.:   NH/TSV/Cont/MC-160/NIT-1049/2025-26/311 Dated: 25/11/2025
 
Tender document can be viewed and downloaded from NHPC Limited website www.nhpcindia.com and and GeM portal at https://gem.gov.in.
The bid is to be submitted online only on https:// https://gem.gov.in. up to last date and time of submission of bids. Sale of hard copy of tender document is not applicable.
 
 

1. Brief Details & Critical Dates of Tender:

1.1 Brief Details of Tender:
 

Sr. No.	Items	Description
	Name of Work	Comprehensive Annual Maintenance Contract (CMAC) of Chiller Unit#II (One nos.) & Packaged ACs# II & III (Two nos.) installed in Power House for a period of Two Years”.
	Tender Specification No.	NH/TSV/Cont/MC-160/NIT-1049/2025-26/311 Dated : 25/11/2025
	Mode of tendering	Custom Bid Service via GeM Portal
	GeM Bid No.
	Cost of Bidding Document	Not Applicable for GeM
	Estimated cost of work	Rs. 43,11,897/-
	EMD (Bid Security):	Rs 87,000/- in the form of Crossed Demand Draft in favour of “NHPC Limited” payable at Singtam, East Sikkim. OR in the form of Bank Guarantee issued by an Indian Nationalised Bank or any Scheduled Bank in India for EMD excess of Rs. 50,000/-. Bank guarantee shall be valid up to three months beyond the Bid validity period as per format appended as Annexure-I of ITB. (refer clause 4.0 of ITB).
	Completion Period / Schedule	02 (One) Year
	Required validity of Bid	Bid validity will be as per GeM Portal
	Independent External Monitor	Dr. Vinod Aggarwal, Sh. Prabhash Singh and Sh. Upendra Malik.
	Tender Inviting Authority	DGM (Elect.), Contract Division, Teesta -V Power Station, NHPC Ltd., Balutar, PO-Singtam, East Sikkim, Pin: 737 134 Email: teestav-contract@nhpc.nic.in

 
1.2     Critical Dates of Tender: As per GeM Bid No. GEM/2025/B/6928728
However, for offline bid submission as per ITB Cl. No. 5.2, bidders has to ensure delivery of hardcopy to the Tender Inviting Authority within 03 days of Bid End date / Bid Opening date (at 16:30 Hrs) failing which bid shall be liable for rejection.
 

1.      Eligibility Criteria for Bidders:
   1. Bids of those Bidders who have not submitted the requisite Cost of bidding document and EMD (as per Instructions to Bidders (ITB) Clause 3.0 & 4.0) shall not be considered for evaluation, except in case of exemption as per Clause No. 3.2 & Clause No. 4.1 of ITB.

 

1. The bidders must fulfil the following minimum Qualifying Criteria:-

 

1. Qualification Criteria:

 

1. The bidder should have latest Income Tax challan/ return/ Income Tax exemption certificate, PAN No., GST Registration No., EPF Registration No., and ESIC Registration No. (If Applicable), Mediclaim Policy Undertaking (in case ESI is not available).

 

1. Average annual financial turnover during the last three (03) financial years ending 31st March of previous financial year should be at least 30% of the Annualized  Estimated Cost * i.e. at least    Rs. 7 Lakh.

 
*Annualized Estimated Cost =
                                                                          Period of Completion in years (n)
 
In case period of the completion is less than 1 year then value of (n) will be considered as 1.
 
 

1. Experience of having successfully completed in past of similar nature of works of requisite value specified hereunder during preceding 07 (seven) years ending last day of the month of previous to the one in which applications are invited should be either of following:

 

1. Three (03) “similar completed works*”, each costing not less than the amount equal to 40% of the estimated cost.

OR

1. Two (02) “similar completed works*”, each costing not less than the amount equal to 50% of the estimated cost.

OR

1. One (01) “similar completed works*”, each costing not less than the amount equal to 80% of the estimated cost.

 
Self attested copies of relevant documents such as ‘Letter of Award’ and ‘Completion certificate’ should be submitted by the bidders in this regard.*Definition of similar work means “Firm should have experience of carrying out Erection/Restoration/Repair/Maintenance/Annual Maintenance Contract/Services including supply of spares of YORK (Jonson Control) make Chiller unit”.  (In case of experience of private organization, TDS certificate of the organization is required) 

1. The bidder should be manufacturer of York (Jonson control) make chiller plant.
2.  

The bidder should be authorized dealer/service provider of York (Jonson Control) make chiller unit. In such a case, the bidder shall submit a valid “Authorized dealer/service provider certificate” issued from manufacturer of York chiller along with the bid. Tender specific authorisation shall not be acceptable.
 
 

1. All Start-ups (whether MSEs or otherwise), falling within the definition as per Gazette notification- G.S.R. 501(E) dt. 23.05.2017 or as amended from time to time are exempted from meeting the qualification criteria in respect of Prior Experience-Prior Turnover subject to their meeting the quality and technical specification. However, the Employer reserves the right to deny such exemptions to Start-ups (whether MSEs or otherwise) in case of circumstances like procurement of items related to public safety, health, critical security operations and equipments etc. Declaration in this regard is to be submitted by the Bidder as per Annexure-VIII. . (Note: The Udyog Aadhar Memorandum shall be valid upto 30.06.2022, thereafter Udyam registration shall be the ONLY valid MSME registration document.)

 

1. All Micro and Small Enterprises (MSEs) are exempted from meeting the qualification criteria in respect of Prior Experience-Prior Turnover in public procurement subject to meeting of quality and technical specifications for which necessary documents shall be submitted by such bidders. (Note: The Udyog Aadhar Memorandum shall be valid upto 30.06.2022, thereafter Udyam registration shall be the ONLY valid MSME registration document.)
2. The reference date for considering the period for eligibility / qualification requirements above shall be the last day of the month previous to the one in which tenders are invited.
3. Each bidder must also produce with their Bid – PAN, Goods & Services Tax Identification No. (GSTIN), EPF Registration No. and ESIC Registration No.

1. The Bidder should not have been banned / de-listed / black listed / debarred from business or declared ineligible on the grounds mentioned in para 6 of Guidelines on Banning of Business Dealings (Annexure-A) to Integrity Pact [if applicable], ITB Clause 9.0. Self-declaration in this regard is to be submitted as per enclosed Annexure-III.
2. To improve transparency and fairness in tendering process and/or during execution of work undertaken, the Employer is implementing Integrity Pact as per Clause No. 9.0 of the ITB. The bidder must submit the Integrity Pact as per Proforma (Annexure-II) duly signed [if applicable] as per Clause 9.0 of ITB.

Pre-contract Integrity Pact [if applicable] is to be executed on plain paper with NHPC Ltd. at the time of submission of Bids. The successful bidder (Contractor) shall submit duly executed Integrity Pact on Non-Judicial Stamp Paper of appropriate value prior to signing of Contract Agreement.
 
To oversee the compliance under the Integrity Pact, Dr. Vinod Aggarwal and Sh.Prabhash Singh and Sh. Upendra Malik  have been appointed as an Independent External Monitor (IEM) by the owner.
 
The Contact Address of IEM is as under:-               

Dr. Vinod Aggarwal, B-103, Sarvodya Enclave 2nd  Floor,, New Delhi-110017 E-mail: arsv50@gmail.com

Sh.Prabhash Singh E7,M 702,Housing Board Colony  Arera Colony, Bhopal  Madhya Pradesh – 462016 E-mail: srgmhrbpl@gmail.com

Sh. Upendra Malik. B-108, NSG Society, Plot-2, Pocket-6, Builders Area, Greater Noida-201315 (UP) e-mail: Upendra.malik@gmail.com

 
 
 

1. The Bidder, against whom proceedings for insolvency under the Insolvency and Bankruptcy code 2016, or as amended from time to time, have started, shall not be eligible for bidding. Self-declaration in this regard is to be submitted as per enclosed Proforma (Annexure-X of Section-I).

 

1. Bids of only those Bidders who are meeting the Eligibility Criteria specified above will be considered for evaluation and award of the Contract. Bidders will submit self attested requisite supporting documents  and testimonials with their Bids to prove their credentials and claim of meeting the Eligibility Criteria.

 

1. NHPC reserves the right to reject any or all tenders and shall not be bound to assign any reason for such rejection.
2. In case of any difference between wordings of English and Hindi version of ‘Notice Inviting Tender’, English version shall prevail.

 

1. All offline documents shall reach in the office of DGM (Elect.), Contract Division, Teesta -V Power Station, NHPC Ltd., Balutar, PO- Singtam, East Sikkim, Pin: 737134  within 03 days of Bid End date / Bid Opening date at 16:30 Hrs. No reliable courier service is available in the Balutar area. Bidders are advised to send their offline bids well in advance to avoid any postal delay.  Any querry regarding non-receipt/late receipt or loss in transit of tender shall not be entertained & shall be dealt with various provisions contained in tender document.

 
 
 
 
 For and on behalf of NHPC Ltd.
 
 
 
DGM (Elect.),
Contract Division,  
Teesta-V Power Station
Email: teestav-contract@nhpc.nic.in