(Note: Integrity pact to be included /excluded as per threshold limit circulated by NHPC  Corporate  office  time  to  time.  However,  the  Guidelines  for Banning  of Business Dealings shall be part of all contracts)
 
2.6      The Bidder against whom an application for initiating corporate insolvency resolution process has been admitted by the Adjudicating Authority under the Insolvency and Bankruptcy code 2016, or as amended from time to time shall not be eligible for bidding. The same shall also be applicable to the bidder company who has taken unconditional technical and/or financial support from their Parent/Holding Company, against whom an application for initiating  corporate insolvency  resolution  process has  been  admitted  by  the  Adjudicating  Authority  under  the  Insolvency  and Bankruptcy Code 2016, or as amended from time to time (IBC 2016 hereafter).
 
In case, bidder in respect of whom any application for initiating corporate insolvency resolution process was not admitted at the time of submission of bid but subsequently during the period of evaluation of bids or any time before the work is awarded, any such application is admitted by the Adjudicating Authority under the IBC 2016, the bidder shall be considered as ineligible and his bid shall be rejected.
 
An undertaking as per enclosed Proforma (Form-3, Section-Ill) that "no insolvency proceeding is admitted by the Adjudicating  Authority  against bidder under the IBC 2016" shall be submitted on letter head duly signed by the authorized representative of bidder.
 
Further, the bidder after submitting the bid till the time of award of work, shall inform NHPC  regarding  any admission  of application  for corporate  insolvency  resolution process by the Adjudicating Authority under the  IBC  2016 against  bidder and any suppression  of such fact shall render the  bidder liable for rejection  of his bid and banning of business dealing as per terms and conditions of Guidelines of banning of business dealings under Integrity  Pact.
 
 
3.         Qualification of the Bidder
 
3.1      All bidders shall include the following information and documents with their bids in, Qualification Information unless otherwise stated in the 1TB:
 
a)  Copies of original documents  defining the constitution  or legal  status,  place of registration, and principal place of business.  Notarised written power of attorney of the signatory of the Bid to commit the Bidder.  In case of enlisted Bidders, only updation of documents (related to constitution or legal status, place of registration, and principal place of business) submitted during submission of enlistment shall be submitted. Additional  information  as sought in  the Form-1  General  Information, Section-Ill shall be provided.
 
b)  Updated financial information (if required) shall be submitted.
 
3.2 A   Each bidder must also produce with their Bid:
 
i) Copies of PAN, GST Registration No., EPF Registration No. (Delete if not applicable)
and ESIC Registration No.  (Delete if not applicable)
 
ii) A declaration that the information furnished with the bid documents is correct in all respects in form-5, form of declaration, Section-Ill.
 
iii) Such other certificates if any as defined in the 1TB.
 
3.2 B   To qualify for Contract for which bids are invited in the Notice Inviting Tender, the bidder must demonstrate  having capability  and resources  sufficient to meet the aggregate of the qualifying criteria. Failure to produce the certificates and documents in clauses 3.1  and 3.2(A) shall make the bid non-responsive.
 
3.2 C All Start-ups (whether MSEs or otherwise), falling within the definition as per Gazette notification -G.S.R.501  (E) dt. 23.05.2017 or as amended from time to time) are exempted from meeting the qualification criteria in respect of Prior Experience-Prior Turnover subject to their meeting the quality and technical specification ..
However, in case ofcircumstances (like procurement ofitems related to public safety, health, critical security operations and equipments, etc.) where procuring entities may prefer the vendors to have prior experience rather than giving orders to new entities. For such  procurements,  wherever adequate  justifications  exists,  the  procuring entities may not relax the criteria of prior experience I turnover for startups.
 
3.2D   All Micro and Small Enterprises (MSEs) are exempted from meeting the qualification criteria  in  respect of Prior Experience-Prior Turnover in  public procurement subject
to  meeting of quality and technical  specifications  for which  necessary  documents shall be submitted by such bidders.
 
However, in case of circumstances (like procurement of items related to public safety, health, critical security operations and equipments, etc.) where procuring entities may prefer the vendors to have prior experience  rather than giving orders to new entities. For  such  procurements,  wherever  adequate  justifications  exists,  the  procuring entities  may not relax the criteria  of prior experience / turnover for MSEs.
 
3.2E    Only Class-I  and Class-II  Local  suppliers  as per MII  order dated 04.6.2020  will  be eligible to bid.  Non - Local suppliers as per MII order dated 04.06.2020 are not eligible to participate. Preference shall be given to Class 1    local supplier as defined in  public procurement  (Preference to Make in  India),  Order 2017 as amended from time to time and its subsequent Orders/Notifications issued by concerned Nodal Ministry for specific Goods/Products.  If the bidder wants to avail the Purchase preference, the bidder must upload a certificate from the OEM regarding the percentage of the local content and the details of locations  at which the local  value addition is  made along with their bid, failing which no purchase preference shall be granted. In case the bid value is more than Rs 10 Crore, the declaration relating to percentage of local content shall be certified  by the statutory auditor or cost auditor,  if the OEM is a company and by a practicing cost accountant or a chartered accountant with UDIN for OEMs other than companies as per the Public Procurement (preference  to Make-in -India) order
2017 dated 04.06.2020.ln case Purchase preference to Micro and Small Enterprises
clause is  there in the bid,  the same will get precedence over this clause.
 
OR
Bid reserved for Make In India products: :    Procurement under this bid is reserved for purchase from Class 1   local supplier as defined in public procurement (Preference to Make in India), Order 2017 as amended from time to time and its subsequent Orders/Notifications issued by concerned Nodal Ministry for specific Goods/Products. However, eligible micro and small enterprises will be allowed to participate. The minimum  local  content to  qualify  as a class  1     local  supplier  is  denoted  in  the  bid document.  All  bidders  must  upload  a  certificate  from  the  OEM  regarding  the percentage of the local content and the details of locations at which the local value addition  is  made along with  their bid,  failing which the bid is  liable  to be rejected.  In case the bid value is  more than Rs 10  Crore,  the declaration relating to percentage of local  content shall be certified  by the statutory auditor or cost auditor,  if the OEM is a company and by a practicing cost accountant or a chartered accountant for OE Ms other than companies as per the Public Procurement (preference to Make-in -India) order 2017 dated 04.06.2020 .    In case Buyer has selected Purchase preference to Micro and Small Enterprises clause in the bid, the same will get precedence over this clause.
 
 
3.2  F Insolvency
 
The Bidder against whom an application for initiating corporate insolvency resolution process has been admitted by the Adjudicating Authority under the Insolvency and Bankruptcy code 2016 or as amended from time to time shall not be eligible for
bidding.  The same shall also be applicable  to the  bidder company who  has taken unconditional technical and/or financial support from their Parent/ Holding Company, against whom an application for initiating corporate insolvency resolution process has been admitted  by the Adjudicating  Authority under the  Insolvency and Bankruptcy Code 2016,  or as amended from time to time {IBC 2016 hereafter).In  case, bidder in  respect of whom any application for initiating corporate insolvency resolution process was not admitted at the time of submission of bid but subsequently during the period  of evaluation of bids or any time before the work is  awarded,  any such application is admitted  by the Adjudicating  Authority under the  IBC 2016, the bidder shall be considered as ineligible and his bid shall be rejected.
 
An undertaking that "no insolvency proceedings is admitted by the Adjudicating Authority against bidder under the IBC 2016" shall be submitted on letter head duly signed by the authorized  representative  of bidder.
 
Further, the bidder after submitting the bid till the time of award of work, shall inform NHPC  regarding  any  admission  of application  for  corporate  insolvency  resolution process by the Adjudicating Authority under the IBC 2016 against bidder   and any suppression  of such fact shall  render the  bidder liable for rejection  of his bid and banning of business dealing as per terms and conditions of the Bid Document.
 
 
 
3.3      Disqualification
 
Even though the bidders meet the above qualifying   criteria, they are subject to be disqualified if they have:
 
(i).      made misleading or false representations in the forms, statements, declarations and attachments submitted in   proof of the qualification  requirements;  and/or
(ii).      participated in  the previous bidding for the same procurement and had quoted abnormally high or low  bid prices  and could not furnish rational justification  for it to the Purchaser/ Employer.
(iii)    The Bidders whose contract(s) have been terminated due to unsatisfactory performance  by employer  in  past,  shall  not be  allowed  to  participate  in  the bidding process till completion  of the ineligibility  period.  In  such case the  bid shall be considered as non-responsive.
4.0     Time for Completion
 
The successful bidder shall complete the entire 'delivery of Goods'/ ‘services’ within the time specified at SI. No. -1, to be reckoned from the date of issue of Letter of Acceptance.
5.0      Tenders must be accompanied by the earnest money of the amount specified for the subject procurement in the table.
 
 
6.0      As per Govt. Guidelines, for Bidder(s)  registered as Start-up  Enterprises  and Micro and Small  Enterprises,  the Earnest  Money deposit  will not be applicable.  However, the proof for the same shall be submitted for eligibility.
 
Startups as recognized by Department of Promotion for Industry and Internal Trade (DPIIT) are exempted from furnishing  the  Bid Security/ EMO.  They  should  furnish with the Bid copy of the valid Certificate of Recognition issued  by DPIIT
 
Micro and Small enterprises  (MSEs)  Units having Udyam  Registration Certificate for the goods/services are exempted  from furnishing  the Earnest  Money  Deposit. They should furnish with the Bid copy of the valid Udyam  Registration Certificate in their favour, for the goods/services covered  under this Tender document.
 
Note:  Traders are excluded from purview of benefit to be extended under Public Procurement  Policy (As  per Q.  No.  18 of Frequently Asked  Questions  (FAQs) dated
24.10.2016   on Public Procurement   Policy  Order  2012  (MSME  Act-  2006).  Such
Traders are advised to submit the Bid Security/EMD in the form of DD/BG.
 
7.0     Pre-Bid Meeting (Delete if not applicable)
 
 
a)  A   Pre-Bid  meeting open to all the  prospective  Bidder(s)  will be held at venue, date and time as mentioned  in the NIT wherein they shall be given an opportunity to obtain clarifications,  if any,  regarding the procurement  and Bid conditions.
 
b)  Prospective Bidder(s)  may submit their queries, if any, by email/ courier/ fax at address  stated in the NIT at least 03 days before the pre-Bid meeting so that the same can be replied during the meeting.
 
8.0     Bid submission
 
 
i) Online Bid Submission -- Technical Bid (Cover-I) and Price Bid (Cover-II) electronic format) complete  in  all respect must be uploaded at the aforesaid  portal  date & time as per SI. No.  1    above.
 
ii) Offline Submission  of documents complete in all respect must be delivered  in sealed envelopes  to the address,  date & time as per SI. No.  1above.
 
In  the  event  of the specified  date or amendment  if  any for the  submission  of bids being  declared   a  holiday   for  the   Purchaser/   Employer,  the   hard  copy  of  the documents   will  be  received   up  to  the  specified  time  on  the  next  working   day. Similarly,  in  the event of the specified  date or amendment  if any for the opening  of bids  being  declared  a  holiday  for  the  Purchaser/  Employer,  the  opening  shall  be carried out at the specified time on the next working day.  However, the date and time for online submission  of the Bids shall continue to be the date and time specified  or amendment,  if any.
 
 
9.0      The currency for the Bid shall be Indian  Rupee only.
 
10.0    Bids shall be valid for a period  as mentioned  in SI. no.  1    after the deadline for online Bid submission.  If any Bidder withdraws his Bid before the said period or makes any modification  in  his  Bid  without the  consent  of Purchaser/  Employer,  the  Earnest Money deposit of the Bidder shall be forfeited.
 
11.0    The Techno-commercial Bid shall be opened online at venue, date & time as per SI.
No.-1 above. The time and date of opening of Financial Bid of bidders qualifying the technical  bid  shall  be  communicated  to  them  at  later  date  after  evaluations  of technical  bids.
 
12.0    E-tendering: Instruction for online bid submission
 
The Techno-commercial Bid and Price Bid to be submitted on-line at GeM portal https://gem.gov.in/. The bidders are required to submit  soft copies  of their  bids electronically  on the Government e Marketing (GeM) Portal,  using valid Digital  Signature  Certificates.  The instructions given below are meant to assist the bidders in registering on the CPP Portal, prepare their bids in accordance  with the requirements  and submitting their bids on line on the CPP Portal.
 
12.1     Registration:
 
i)    Bidders are required to enroll on the e-Procurement module of the Central Public Procurement  Portal by using the "Online Bidder Enrollment" option available on the home page.  Enrolment on the CPP Portal  is free of charge.
 
ii)   As part of the enrolment  process, the bidders will be required to choose  a unique username  and assign a password for their accounts.
 
iii)  During   enrolment/    registration,   the   bidders   should   provide   the   correct/true information including valid  email-id  & mobile  no. All the correspondence  shall  be made directly with the Consultants/ bidders through  email-id  provided.
 
iv)  For e-tendering  possession  of valid Digital  Signature Certificate  (Class  II  or Class Ill Certificates with signing  key usage)  is mandatory  which  can  be obtained  from SIFY/ TCS/ nCode/ eMudra or any Certifying Authority recognized  by CCA India on eToken/  Smart Card.
 
v)   Upon enrolment  on CPP Portal fore-tendering,  the bidders shall register their valid Digital  Signature Certificate with  their profile.
 
 
vi)  Only one valid  DSC should  be registered  by a bidder.  Bidders  are responsible  to ensure that they do not lend their  DSCs to others which  may lead to misuse  and should ensure safety of the same.
 
vii) Bidders can then log  into the site  through the secured login  by entering  their user ID/ password and the password of the DSC/ eToken.
 
 
12.2   Searching for Tender documents:
a)  There are various search options built in the GeM Portal, to facilitate bidders to search active tenders by several parameters.  These parameters could include Tender ID, Organization Name, Location, Date, Value, etc.  There is also an option of advanced search for tenders, wherein the bidders may combine a number of search parameters such as Organization Name, Form of Contract, Location, Date, Other keywords etc. to search for a tender published on the GeM Portal.
 
b)  Once the bidders have selected the tenders they are interested in, they  may download the required documents/ tender schedules. These tenders can be moved to the respective 'My Tenders' folder. This would enable the GeM Portal to intimate the bidders through SMS/ e-mail in case there is any corrigendum issued to the tender document.
 
c)  The bidder should make a note of the unique Tender ID assigned to each tender, in case they want to obtain any clarification/ help from the Helpdesk.
 
12.3   Preparation of Bids:
a)  For preparation of bid, Bidders shall search the tender from published tender list available on site and download the complete tender document and should take into account corrigendum, if any, published before submitting their bids. After selecting the tender document same shall be moved to the 'My favourite' folder of bidders account from where bidder can view all the details of the tender document.
 
b)  Bidder shall go through the tender document carefully to understand the documents required to be submitted as part of the bid.  Bidder shall note the number of covers in which the bid documents  have to be submitted,  the number of documents, including the names and content of each of the document that need to be submitted. Any deviations from these may lead to rejection of the bid.
 
c)  Any clarifications if required then same may be obtained online through the tender site, or through the contact details given in the tender document.
 
d)  Bidders  should  get  ready  in  advance  the  bid documents  to  be submitted  as indicated  in  the tender document/ schedule in  PDF/ xis/ rar/ zip/ dwf formats.  If there is more than one document, they can be clubbed together using zip format.
 
e)  To avoid the time  and  effort  required  in  uploading  the  same set  of standard documents which are required to be submitted as a part of every bid, a provision of uploading such standard documents (e.g. PAN card copy, Annual Reports, Auditor Certificates etc.) has been provided to the bidders. Bidders can use "My Space" or "Other Important Documents"  area available  to them  to upload  such  documents. These  documents   may  be  directly   submitted   from  the  "My  Space"  or  "Other Important  Documents"  area as per tender  requirements  while  submitting  the bid, and need not be uploaded  again and again. This will lead to reduction in the time required for bid submission  process.
 
12.4   Submission of Bids:
 
 
i)    Bidder should  log into the site well  in advance  for bid submission  so that he/ she upload the bid in time i.e.  on or before the bid submission  time.
 
ii)   Bidder should prepare the EMO as per the instructions specified in the NIT/ tender document.  The originals should be submitted to the Tender  Inviting Authority, on or before the last date & time of offline bid submission. The details of the DD/BC/BG, physically  sent,  should tally with  the details available  in  the scanned  copy and the data  entered  during  bid  submission   time.  Otherwise  the  uploaded   bid  will  be rejected.
 
iii)  While  submitting  the  bids online,  the bidder shall read the terms  & conditions  of GeM portal and accepts the same in  order to proceed further to submit their bid.
 
 
iv)  Bidder shall select the payment option as 'offline' to pay the EMD as applicable and enter details of the instrument.
 
v)  Bidder  shall digitally sign and  upload  the  required  bid documents  one  by one as indicated  in  the tender document.
 
vi) Bidders  shall  note  that  the  very  act  of  using  DSC  for  downloading   the  tender document  and uploading their offers is deemed to be a confirmation that they have read all sections and pages of the tender document without any exception and have understood  the complete tender document  and are clear about the requirements of the tender document.
 
vii) Bidder shall note that each document to be uploaded for the tender should be less than 2 MB.  If  any document  is  more than 2MB,  it  can be reduced  through  zip/rar and the same can be uploaded. For the file size of less than 1    MB, the transaction uploading time will  be very fast.
 
viii)  Utmost care shall  be taken for uploading  Schedule  of Quantity & Price and any change/ modification of the price schedule shall render it  unfit for bidding.  Bidders shall  download  the  Schedule  of Quantities  &  Prices  in  XLS  format  and  save  it without  changing  the name of the file.  Bidder shall quote their  rates in  figures  in blue background  cells, thereafter  save  and  upload  the file  in financial  bid cover (Price  bid) only.  If the Schedule  of Quantity & Price file is found to be modified  by the bidder, the  bid will  be rejected. The  bidders  are cautioned that  uploading  of financial bid elsewhere  i.e. other than in cover 2 will result in rejection of the tender.
 
ix)  Bidders  shall  submit  their  bids through  online  e-tendering  system  to the Tender Inviting  Authority  (TIA) well  before  the  bid  submission   end  date  & time  (as  per Server System Clock).  The TIA will  not be held responsible  for any sort of delay or the  difficulties faced  during  the  submission  of bids  online  by the  bidders  at the eleventh hour.
 
x)  After the bid submission  (i.e.  after Clicking  "Freeze  Bid Submission"  in  the portal), the bidders shall take print out of system generated acknowledgement number, and keep it as a record of evidence  for online submission  of bid,  which will  also act as an entry pass to participate  in the bid opening.
xi)  Bidder should follow the server time being displayed  on bidder's  dashboard  at the top of the tender site,  which shall be considered  valid for all actions  of requesting, bid submission,  bid opening  etc.,  in thee-tender system.
 
xii) All the documents  being submitted  by the bidders would  be encrypted  using  PKI (Public Key Infrastructure) encryption techniques  to ensure the secrecy of the data. The data entered  cannot  be viewed by unauthorized persons  until the time of bid opening.  The  confidentiality of the  bids  is  maintained  using  the  secured  Socket Layer 128  bit encryption  technology.
 
xiii) Any queries relating to the process of online bid submission  or queries  relating to GeM Portal  in  general  may be directed  to 24x7  GeM  Portal  Helpdesk.  Toll Free Number 1800-419-3436, 1800-102-3436   e-mail: helpdesk-gem@gov.in
 
13.0    Any  corrigendum,  subsequent  amendments   and / or extension  of date,  if any,  for submission  of Bids  shall  be  posted  on  the  portal https://eprocure.qov.in/eprocure/app.   Bidder(s)   are   advised   to   visit   the   portal regularly before the deadline for submission  of Bids.
 
14.0     The Purchaser/  Employer reserves the right to accept or reject any Bid and to cancel the Bidding  process  and reject  all Bids, at any time  prior to the award  of Contract, without  thereby  incurring  any liability  to the affected  Bidder or Bidder(s).  However, the  Bidder(s)  who  wish  to seek  reasons  for such  decision of cancellation/rejection shall   be  informed  of  the  same   by  Purchaser/   Employer   unless   its  disclosure reasonably  could  be expected  to affect  the  sovereignty  and  integrity  of India,  the security,  strategic,  scientific or economic interest of the state or lead  to incitement of an offence.
 
15.0     In case of any difference between wordings of English and Hindi version of 'Notice
Inviting Tender', English version shall prevail.
 
 
 
(For & on behalf of NHPC Ltd.)
 
 
--------------sd------------
 Group Sr. Manager (Proc),
                                                              NHPC Limited,
     Rangit Power Station,
                     Rangit Nagar, South Sikkim-737111,            
                                                                      Sikkim.