NHPC LTD.
 
(A Govt. of India Enterprise)
 
 
 
 
 
 
 
 
CUSTOM BID TENDER DOCUMENT
FOR
 
HIRING OF SERVICES
 
 
Name of Work:  Hiring of R&M Services for Running and Maintenance of Office Cum Field Hostel of 50 MW Wind Power Project , Jaisalmer of NHPC Ltd.
 
Tender Specification No. NH/WPPJ/2023/124 dated 29.12.2023
 
 
 
Work reserved for Project Affected Families (PAFs)/Locals only
 
 
 
 
 
 
 
 
 
NHPC Office Complex Sector - 33, Faridabad, (Haryana) – 121003 (INDIA)
 
 
 
 
Click here
Click hereएनएचपीसी लिमिटेड
NHPC LIMITED
 
(A Govt. of India Enterprise)
 
(50 MW Wind Power Project , Jaisalmer(Rajasthan)-345001)
 
CIN: L40101HR1975GOI032564
 
SECTION-0: NOTICE INVITING E-TENDER (NIT)
 
(Local Competitive Bidding)
Online electronic bids (e-tenders) under two cover system are invited on behalf of NHPC Limited (A Public Sector Enterprise of the Government of India) from domestic bidders (Project Affected Families/Locals) registered in India. for “ Hiring of R&M Services for Running and Maintenance of Office Cum Field Hostel of 50 MW Wind Power Project , Jaisalmer of NHPC Ltd..”
Tender Specification No.: NH/WPPJ/2023/124 dated 29/12//2023
Tender document can be viewed and downloaded from GeM Portal.
 
The bid is to be submitted online only on GeM Portal up to last date and time of submission of bids. Sale of hard copy of tender document is not applicable.

1. Brief Details & Critical Dates of Tender:

 

1. Brief Details of Tender/टेंडर का संक्षिप्त विवरण :

S.No.	Item	Description
i	Name of work/ कार्य का नाम	Hiring of R&M Services for Running and Maintenance of Office Cum Field Hostel of 50 MW Wind Power Project , Jaisalmer of NHPC Ltd.
ii	Tender Specification No.                     /निविदा विवरण संख्या	NH/WPPJ/2023/124 dated 29/12/2023
iii	Mode of tendering /    टेंडरिंग का प्रकार	Custom Bid Service on GeM.
Iv	Tender ID/टेंडर की आईडी	2023_NHPC_--------_1
V	Cost of Bidding Document                  /निविदा दस्तावेज़ मूल्य	Not applicable on GeM.
Vi	Estimated cost/अनुमानित लागत	Rs.19,50,552/-
Vii	EMD (Bid Security)/ वांछित बिड़ सेक्युर्टी	Rs 39,000/- EMD required to be submitted by bidders in the form of Crossed Demand Draft/ Bankers Cheque in favour of “NHPC Limited” payable at SBI Jaisalmer-Branch IFSC Code SBIN0003877 OR in the form of Bank Guarantee Issued by an Indian Nationalised Bank or any Scheduled Bank in India. Bank guarantee shall be valid up to three months beyond the bid validity period as per format appended as Annexure-I of ITB OR in the form of Insurance Surety Bond as per format appended as Annexure-XIII
Viii	Completion Period / Schedule/ काय पूर्ण  होने की अवधि	24 months
Ix	Required validity of Bid/बिड़ की वांछित वैधता अवधि	120 days from the last date of online submission of bids
X	Independent Monitor External/ स्वतंत्र बाहय मॉनिटर	Sh. Vivek Kumar Johri, IPS (Retd.) & Dr. Vinod Aggrawal, IAS (Retd.)
xi	Name of  Institution  for Arbitration/मध्यस्थता  संस्था का नाम	Scope Forum of Conciliation and Arbitration (SFCA)- New Delhi Indian Council of Arbitration (ICA),New Delhi International Centre for Alternate Dispute Resolution (ICADR), New Delhi Construction Industry Arbitration Council(CIAC), New Delhi Delhi High Court Arbitration Centre (DAC), Delhi High Court Campus, New Delhi ASSOCHAM International Council of Alternate Dispute Resolution (AICADR), New Delhi
Xii	Tender Inviting Authority/टेंडर मांग प्राधिकारी	SM(E&C), 50 MW Wind Power Project Jaisalmer.

 

1. Critical Dates of Tender:

S. No.	Particulars	Date & Time
(i)	Publish date and time	As detailed in GeM Bid
(ii)	Sale / Document Download Start Date & Time
(iii)	Sale / Document Download End Date & Time
(iv)	Online Bid Submission Start Date & Time
(v)	Online Bid  Submission  End  Date  & Time
(vi)	Last date of submission of Cost of bidding document, EMD instrument at Venue -: Sr. Manager (E&C) – 50 MW Wind Power Project Jaisalmer, 150, Indira Colony, Jaisalmer (Rajasthan)-345001	Bidder has to upload scanned copy / proof of the EMD (if applicable) in the form of Demand Draft / Banker’s Cheque / Bank Guarantee/Insurane Surety bond  along with bid and has to ensure delivery of original of the EMD instrument  to the Buyer within 5 days of Bid End date.
(vii)	Bid Opening Date & Time Technical bid Price bid	As detailed    in GeM        Bid      To  be  intimated  separately  through  GeM Portal.

 
2.0         Eligibility Criteria for Bidders:
2.1       Bids of those Bidders who have not submitted the requisite Cost of bidding document and EMD (as per Instructions to Bidders (ITB) Clause 3.0 & 4.0) shall not be considered for evaluation, except in case of exemption as per Clause No. 3.2 & Clause No. 4.1 of ITB.
Click here2.2        The bidders must fulfil the following minimum Qualifying Criteria:-
2.2.1 Qualification Criteria for the Bidders:

1. Prospective bidder should have experience of satisfactorily work done as a prime contractor for a minimum period of one year of following magnitude in percentage of the Annualized Estimated Cost*(i.e Rs 9.75,276/-) along with completion certificate issued by the employer for the similar work during last 7 years ending last day of month previous to the one in which application are invited.

 
One similar completed work costing not less than the amount equal to 80% of the annualized estimated cost.
Or
Two similar completed works each costing not less than the amount equal to 50% of the annualized estimated cost
Or
Three similar completed works each costing not less than the amount equal to 40% of the annualized estimated cost.
 

*Annualized Estimated Cost =	Total Estimated Cost
	Period of Completion in years (n)

 
       In case period of the completion is less than 1 year then value of (n) will be considered as 1.
 
Similar nature of work is defined as “Any type of Running & Maintenance/Service providing/Up-keeping works”
 
(In case of experience of private organization, TDS certificate of the organization is required)
 

1. Average annual financial turnover during the last three (03) financial years ending 31st March of previous financial year should be at least 30% of the Annualized Estimated Cost.

(i)    In case the turnover is more than Rs. 1 Crore, the prospective bidder is required to furnish the copy of audited Balance Sheet and P&L account.
(ii)   In case the turnover is less than or equal to Rs. 1 Crore, the prospective bidder is required to submit the copy of annual turnover duly certified by Chartered Accountant in case audited Balance Sheet and P&L account are not being maintained by the prospective bidder.
 

1. The work is reserved for Project Affected Families (PAFs) / Locals only.

The work is reserved for Project Affected Families (PAFs) (The families those are affected from 50MW Wind Power Project of NHPC at village Lakhmana, Tehsil- Fatehgarh, Distt. : Jaisalmer, Rajasthan) or/and Locals of District Jaisalmer (Rajasthan). The bidder should submit the appropriate notarized copy of document/s in support of being PAF/Local.
 
 Definition of PAF (Project affected families):
 
The definition of project affected families (PAFs) shall be as per the definition provided in the “ Right To Fair Compensation and Transparency in Land Acquisition, Rehabilitationand resettlement Act. 2013 and subsequent amendments, if any
 
The definition of Project affected families (PAFs) (The families those are affected from 50MW Wind Power Project of NHPC at village Lakhmana, Tehsil- Fatehgarh, Distt. : Jaisalmer, Rajasthan) in relation to land acquired for NHPC is as below:

1. a family whose land or other immovable property has been acquired;
2. a family which does not own any' land but a member or members of such family may be agricultural labourers, tenants including any form of tenancy or holding of usufruct right, share-croppers or artisans or who may be working in the affected area for three years prior to the acquisition of the land, whose primary source of livelihood stand affected by the acquisition of land;
3. the Scheduled Tribes and other traditional forest dwellers who have lost any of their-forest rights recognized under the Scheduled Tribes and Other Traditional Forest Dwellers (Recognition of Forest Right) Act, 2006 due to acquisition of land;
4. family whose primary source of livelihood for three years prior to the acquisition of the land is dependent on forests or water bodies and includes gatherers of forest produce, hunters, fisher folk and boatmen and such livelihood is affected due to acquisition of land;
5. a member of the family who has been assigned land by the State Government or the Central Government under any of its schemes and such land is under acquisition;
6. a family residing on any land in the urban areas for preceding three years or more prior to the acquisition of the land or whose primary source of livelihood for three years prior to the acquisition of the land is affected by the acquisition of such land.

 
Definition of local:
 
The geographical limits for defining the local residents eligible shall District of Jaisalmer (Rajasthan).
 
The PAFs, Individuals (Local), partnership firms, group of people in the form of cooperative societies/Self Help Groups(SHGs) by locals of the district of Jaisalmer will only be considered as eligible for the work.
 
2.2.2  All Startups (whether MSEs or otherwise), falling within the definition as per Gazette notification- G.S.R. 501(E) dt. 23.05.2017 are exempted from meeting the qualification criteria in respect of Prior Experience-Prior Turnover subject to their meeting the quality and technical specification. However, the Employer reserves the right to deny such exemptions to Startups (whether MSEs or otherwise) in case of circumstances like procurement of items related to public safety, health, critical security operations and equipments etc. Declaration in this regard is to be submitted by the Bidder as per Annexure-VIII.
    2.2.3  All Micro and Small Enterprises (MSEs) as per policy circular no. 1(2)(1)/2016-MA dt. 10.03.2016  are exempted from meeting the qualification criteria in respect of Prior Experience-Prior Turnover in public procurement subject to meeting of quality and technical specifications for which necessary documents shall be submitted by such bidders.
2.2.4  The reference date for considering the period for eligibility / qualification requirements above  shall be the last day of the month previous to the one in which tenders are invited.
2.2.5  Work is reserved for PAFs (Project Affected Families)/Locals. At a time not more than 02(Two) works/ services which are reserved for PAF/Locals shall be allotted/ awarded to the same entity and the value of Works/Services to be awarded to any single entity at any point of time shall be limited to Rs. 60 Lakhs.
Bidder is required to submit Self-declaration as per enclosed Form – A1 mentioning the details of works/services awarded to him under PAF/Local category which are under-progress at the time of bid submission.
2.2.6    Each bidder must also produce with their Bid – PAN, Goods & Services Tax Identification No. (GSTIN), EPF Registration No., ESIC Registration No.
2.3       The Bidder should not have been banned / de-listed / black listed / debarred from business or declared ineligible on the grounds mentioned in Para 6 of Guidelines on Banning of Business Dealings (Annexure-A) to Integrity Pact, ITB Clause 9.0. Self-declaration in this regard is to be submitted as per enclosed Annexure-III.
2.4       To improve transparency and fairness in tendering process and/or during execution of work undertaken, the Employer is implementing Integrity Pact as per Clause No. 9.0 of the ITB. The bidder must submit the Integrity Pact as per Proforma (Annexure-II) duly signed as per Clause 9.0 of ITB.
Pre-contract Integrity Pact is to be executed on plain paper with NHPC Ltd. at the time of submission of Bids. The successful bidder (Contractor) shall submit duly executed Integrity Pact on Non-Judicial Stamp Paper of appropriate value prior to signing of Contract Agreement.
 
To oversee the compliance under the Integrity Pact, Sh. Vivek Kumar Johri, IPS (Retd.) & Dr. Vinod Aggrawal, IAS (Retd.) have been appointed as an Independent External Monitor (IEM) by the owner. The Contact Address of IEM is as under:-
 
Room no. 214, NHPC Ltd, NHPC Office Complex, Sector-33, Faridabad-121003
 
2.5       The Bidder, against whom proceedings for insolvency under the Insolvency and Bankruptcy code 2016, or as amended from time to time, have started, shall not be eligible for bidding. Self-declaration in this regard is to be submitted as per enclosed Proforma (Annexure-X of Section-I).
 
 
2.6       Bids of only those Bidders who are meeting the Eligibility Criteria specified above will be considered for evaluation and award of the Contract. Bidders will submit requisite supporting documents
 

1. Self attested copy of previously executed work along with completion certificate.
2. Annual average turnover for the last three years.

In case of experience certificate(s) is issued by the non-Government entity, the bidder shall also submit notarized copies of TDS Certificates along with experience certificate.
 
3.0       NHPC reserves the right to reject any or all tenders and shall not be bound to assign any reason for such rejection.
For & on behalf of NHPC Ltd.
 
                                                                                                                               
                                                                                                                                                -sd-
Senior Manager(E&C)
50MW Wind Power Project Jaisalmer
 Phone no 02992 -250875.
  e-mail: wppj.nhpc@gmail.com