NH/TS-IV/Cont/MC-1/NIT-886/2023-24/801                                                               Dated: 10/01/2024
 
SECTION-0: NOTICE INVITING E-TENDER (NIT)
(Domestic Open Competitive Bidding)
 
(Open Tender for PAF/Locals of Teesta-IV HE Project)
 
Online electronic bids (e-tenders) under two cover system are invited on behalf of NHPC Limited (A Public Sector Enterprise of the Government of India) from domestic bidders registered in India.
 
Description of work: “Hiring of 01 No Toyota Innova (Crysta) 2.4 GX or equivalent vehicle for Teesta-IV HE Project”            
 
Tender Specification No.:   NH/TS-IV/Cont/MC-124/NIT-886/2023-24/801 Dated: 10/01/2024
 
Tender document can be viewed and downloaded from NHPC Limited website www.nhpcindia.com and and GeM portal at https://gem.gov.in.
 
The bid is to be submitted online only on https:// https://gem.gov.in. up to last date and time of submission of bids. Sale of hard copy of tender document is not applicable.
 

1. Brief Details & Critical Dates of Tender:

1.1 Brief Details of Tender:
 

Sr. No.	Items	Description
	Name of Work	Hiring of 01 No Toyota Innova (Crysta) 2.4 GX or equivalent vehicle for Teesta-IV HE Project.
	Tender Specification No.	NH/TS-IV/Cont/MC-1/NIT-886/2023-24/801 Dated : 10/01/2024
	Mode of tendering	Custom Bid Service via GeM Portal
	GeM Bid No.
	Cost of Bidding Document	Not Applicable for GeM
	Estimated cost of work	Rs. 20,49,840/-
	EMD (Bid Security):	Rs. 41,000/-
	Completion Period / Schedule	02 Years
	Required validity of Bid	Bid validity will be as per GeM Portal
	Independent External Monitor	Dr. Vinod Aggarwal and Sh. Prabhash Singh
	Tender Inviting Authority	Dy. General Manager (Elect.), Contract Division, Teesta-V Power Station, Balutar, Singtam, Distt : East Sikkim-737134

 
1.2 Critical Dates of Tender: Refer GeM Bid Details.
 

1. Eligibility Criteria for Bidders:

1.  Bids of those Bidders who have not submitted the requisite Cost of bidding document and EMD (as per Instructions to Bidders (ITB) Clause 3.0 & 4.0) shall not be considered for evaluation, except in case of exemption as per Clause No. 3.2 & Clause No. 4.1 of ITB.

The bidder should either be owner of the requisite vehicle or shall submit an undertaking that the requisite vehicles would be purchased and deployed by him within the stipulated time. The undertaking shall be submitted as per Attachment-II of ITB  
 

1. The bidders must fulfil the following minimum Qualifying Criteria: -

1. Qualification Criteria:

• The bidder should have PAN No., Voter ID card, Latest Income Tax Challan/ return/ Income Tax exemption certificate, GST Registration No./GST Undertaking (As per attachment-IV), EPF Registration No., and ESIC Registration No. (If Applicable), Mediclaim Policy Undertaking (in case ESI is not available) In case of Agency is of proprietary in nature, Aadhar Card linked with PAN Number must be submitted.

 

• Average annual financial turnover during the last three (03) financial years ending 31st March of previous financial year 2023, should be at least 30% of the Annualized Estimated Cost* i.e at least 3.0 Lakh.

 

• Satisfactorily completed in last seven year (ending last day of the month of previous to the one in which applications are invited), as a Prime Contractor at least 80% of Annualized Estimated Cost* for single work of similar nature** or 50% of Annualized Estimated Cost* for each two works of similar nature** or 40% of Annualized Estimated Cost* for each three works of similar nature**.

                                                                                       
**Similar nature of work is defined as “Any type of works and services/ “Providing Services of vehicle on Hire Basis to any Government organization / PSU / Private Company. (In case experience of private organisation, TDS certificate of the organisation is required)”.
 
(In the experience certificate, the work done shall be for a minimum period of one year irrespective of length of contract subject to satisfactory performance certificate issued by the employer for the particular work done)
 

• Self attested copies of relevant documents such as ‘Letter of Award’ and ‘Completion Certificate’ mentioning date of completion and final executed amount’ should be submitted by the bidders in this regard. (In case of experience certificates produced by the contractors for having executed works for Private Organizations, TDS Certificates shall also be produced along with experience certificate).”

 

• The bidder must be an individual entity of Project Affected Family (PAFs) of Teesta IV HE Project/ Locals from the notified area by the Teesta-IV H E Project under the policy for award of the reserved works/services. Preference shall be given to PAF only. Where sufficient valid PAFs are not available then bid from locals shall be considered for evaluation. Bidder shall submit declaration as per Attachment-III and also shall submit valid documents for PAFs/Local as per NIT/ITB Cl. No. 2.2.6.

                          

1. All Start-ups (whether MSEs or otherwise), falling within the definition as per Gazette notification- G.S.R. 501(E) dt. 23.05.2017 or as amended from time to time are exempted from meeting the qualification criteria in respect of Prior Experience-Prior Turnover subject to their meeting the quality and technical specifications for which necessary documents shall be submitted by such bidders. However, the Employer reserves the right to deny such exemptions to Start-ups (whether MSEs or otherwise) in case of circumstances like procurement of items related to public safety, health, critical security operations and equipments etc. Declaration in this regard is to be submitted by the Bidder as per Annexure-VIII.

.
 

1. All Micro and Small Enterprises (MSEs) are exempted from meeting the qualification criteria in respect of Prior Experience-Prior Turnover in public procurement subject to meeting of quality and technical specifications for which necessary documents shall be submitted by such bidders.
2.  

 

1. The reference date for considering the period for eligibility / qualification requirements above shall be the last day of the month previous to the one in which tenders are invited.
2. Each bidder must also produce with their Bid – PAN, Goods & Services Tax Identification No. (GSTIN), EPF Registration No. and ESIC Registration No. (if Applicable), Mediclaim Policy Undertaking (in case ESI is not available). In case of Agency is of proprietary in nature, Aadhar Card linked with PAN Number must be submitted

2.2.6  To claim the eligibility of Project Affected Families (PAF) and Locals following documentary   evidence/certificates to be submitted by the bidder are as follows:

For Project Affected Families (PAF)
Relevant Document which shall be considered for evaluation only after verification from List of PAF as available in Teesta-IV HE Project, NHPC Ltd.
For Locals
Residents ofMangan District, Sikkim	Attested copy of Certificate of Identification (COI)/Sikkim Subject Certificate (SSC) issued by Govt. of Sikkim mentioning residential address and photo of the bidder.

 
A. Definitions of Project affected families (PAFs):
              The definition of Project affected families (PAFs) shall be as per definition provided in the “Right to Fair Compensation and Transparency in Land Acquisition, Rehabilitation and Resettlement Act, 2013” and subsequent amendments, if any.
 
                The definition of Project affected families (PAFs) in relation to land acquired for NHPC is as below:

• A family whose land or other immovable property has been proposed to be acquired by NHPC Limited for Teesta-IV H E Project Purpose.
• a family which does not own any land but a member or members of such family may be agricultural labourers, tenants including any form of tenancy or holding of usufruct right, share-croppers or artisans or who may be working in the affected are for three years prior to the acquisition of the land, whose primary source of livelihood stand affected by the acquisition of land;
• the Scheduled Tribes and other traditional forest dwellers who have lost any of their forest rights recognized under the Scheduled Tribes and Other Traditional Forest Dwellers (Recognition of Forest Right) Act, 2006 due to acquisition of land;
• family whose primary source of livelihood for three years prior to acquisition of land is dependent on forests or water bodies and includes gatherers of forest produce, hunters, fisher folk and boatman and such livelihood is affected due to acquisition of land;
• a member of the family who has been assigned land by the State Government or the Central Government under any of its schemes and such land is under acquisitions;
• a family residing on any land in the urban areas for preceding three years or more prior to the acquisition of the land or whose primary source of livelihood for three years prior to the acquisition of the land is affected by the acquisition of such land.

 
B. Definitions of Locals:
 
“The geographical limits for defining the local residents eligible under the policy for reservation of works to be awarded on Local Competitive Bidding Basis to PAFs and Locals residing near to Teesta-IV HE Project shall be Mangan Districts of Sikkim. The value of works and services to be awarded to any single entity at any point of time shall be limited to 60.00 Lakhs.
C. Who are eligible for reservation:
 

• Individual PAFs/Local from the notified area will only be considered under policy for award of the reserved works/services.

 

• The provision regarding Micro and Small Enterprises and Start-ups also applicable subject to the bidder shall be from the entities listed at Sl. No. C (i) above.

 
D.  At a time not more than two works/ services shall be allotted/ awarded to the same entity.
 
E. In case any contractor does not perform as per the requirement of contract, the contract would be terminated without any consequences to the contractor and he will be debarred from participating in the tender under policy for Two Years from date of termination.
 

1. The Bidder should not have been banned / de-listed / black listed / debarred from business or declared ineligible on the grounds mentioned in para 6 of Guidelines on Banning of Business Dealings (Annexure-A) to Integrity Pact [if applicable], ITB Clause 9.0. Self-declaration in this regard is to be submitted as per enclosed Annexure-III.

 

1. To improve transparency and fairness in tendering process and/or during execution of work undertaken, the Employer is implementing Integrity Pact as per Clause No. 9.0 of the ITB. The bidder must submit the Integrity Pact as per Proforma (Annexure-II) duly signed [if applicable] as per Clause 9.0 of ITB.

 
           Pre-contract Integrity Pact is to be executed on plain paper with NHPC LIMITED at the time of submission of Bids. The successful bidder (Contractor) shall submit duly executed Integrity Pact on Non-Judicial Stamp Paper of appropriate value prior to signing of Contract Agreement.
 
           To oversee the compliance under the Integrity Pact, Dr.Vinod Aggarwal and Sh. Prabhash Singh  have been appointed as an Independent External Monitor (IEM) by the owner.
 
           The Contact Address of IEM is as under: -
 

Dr. Vinod Aggarwal, B-103, Sarvodya Enclave     E-mail: arsv50@gmail.com

Sh.Prabhash Singh E7,M 702,Housing Board Colony Arera Colony,Bhopal Madhya Pradesh – 462016. E-mail: srgmhrbpl@gmail.com

 
 
 

1. The Bidder, against whom proceedings for insolvency under the Insolvency and Bankruptcy code 2016, or as amended from time to time, have started, shall not be eligible for bidding.Self-declaration in this regard is to be submitted as per enclosed Proforma (Annexure-X of Section –I).
2. Bids of only those Bidders who are meeting the Eligibility Criteria specified above will be considered for evaluation and award of the Contract. Bidders will submit self attested requisite supporting documents [mention the type of documents] and testimonials with their Bids to prove their credentials and claim of meeting the Eligibility Criteria.

 

1. The details/ information regarding online tendering i.e. Registration on GeM portal, Preparation of Bid and Submission of bid are available on GeM Portal.

 

1. NHPC reserves the right to reject any or all tenders and shall not be bound to assign any reason for such rejection.

 

1. All offline documents shall reach in the office of DGM (Elect.), Contract Division, Teesta -V Power Station, NHPC Ltd., Balutar, PO- Singtam, East Sikkim, Pin: 737134 within 05 days of Bid End date / Bid Opening date at 16:30 Hrs. No reliable courier service is available in the Balutar area. Bidders are advised to send their offline bids well in advance to avoid any postal delay.Any querry regarding non-receipt/late receipt or loss in transit of tender shall not be entertained & shall be dealt with various provisions contained in tender document.